The Conference Proceedings will be included in IEEE Xplore Publications. All authors who have been accepted must register for the conference and attend the conference to present their papers. Authors who do not attend the conference to present their papers, or arrange for a co-author or knowledgeable colleague to present their paper in the absence of the primary author, will not have their paper published in IEEE Xplore, per IEEE policy, with the following exception: Those authors that will not be allowed to travel to the conference due to visa issues or strict national rules will be given the opportunity to present their accepted work through a video presentation.

IEEE reserves the right to exclude a submission from distribution after the conference, including exclusion from IEEE Xplore if the submission does not meet IEEE standards for scope and/or quality. Articles excluded from further distribution shall be archived by IEEE but shall not be indexed or appear on IEEE Xplore.

 You have to follow this instruction to index your accepted paper in the IEEE

 1 - Download and Use the final IEEE Conference Template

• Click here to download the final submission template.
• The template already includes the necessary header file. You do not need to make any changes to the header file, but please verify that it is present in the template.

2 - Copyright Notice in your paper

• Please make sure that the corresponding author in the template is indicated
• Also, note that IEEE copyright information was included as follows on your paper template:
  978-1-5386-2585-9/25/$31.00 ©2025 IEEE

3 - Page Numbers

• Do not include page numbers in your submission.

4 - Submission Format

• Only PDF files will be accepted for final submission.
• Validate your paper through IEEE PDF eXpress ™, as instructed below:

      A. Creating your PDF eXpress Account:

       Log in to the IEEE PDF eXpress™ site

• First-time users should do the following:
  1. Select the New Users - Click Here link.
  2. Enter the following:
     • 68676X for the Conference ID
     • your email address
     • a password
  3. Continue to enter information as prompted.

• An Online confirmation will be displayed and an email confirmation will be sent verifying your account setup.
• Previous users of PDF eXpress need to follow the above steps, but should enter the same password that was used for previous conferences. Verify that your contact information is valid.

      B. Upload your final pdf to IEEE PDF eXpress to validate your paper.

      C. Receive by e-mail the IEEE Xplore-compatible PDF of your paper.

5 - Upload your received PDF File to ICSPIS paper submission section

 Notice: For the copyright transfer the corresponding author will be contacted later.
note that only those papers for which the copyright transfer process is completed will be indexed in IEEE Xplore.

Dear Authors,

We would like to express our sincere appreciation for your cooperation. The final results of the papers are now available through the conference management system.

1. Please revise your paper according to the reviewers’ comments to improve its quality.

2. Please upload the registration payment receipt to the conference system and inform us of your presentation type (on-site or virtual) via email.

3. For submitting the final version and preparing the IEEE copyright form, please wait for an email from the conference secretariat. Further information will be announced through the News section and via email.

Thank you,
Conference Secretariat

Dear Authors,

Please be informed that all papers with confirmed final acceptance must be prepared strictly according to the official conference template and uploaded through the conference system within the specified deadline.

Failure to follow the required template will result in the paper not being indexed in IEEE Xplore, and the full responsibility for non-indexing will rest with the authors.

The official conference template can be downloaded from the conference website.

Thank you for your kind cooperation.
Conference Secretariat

We would like to express our sincere appreciation to the esteemed authors. Please be informed that:

The Secretariat is available from Saturday to Wednesday, between 08:00 and 14:30, to answer inquiries and provide guidance through the following contact numbers:

Landline: 01132466257, 01132466121
Mobile: 09112111465, 09366622922
WhatsApp: 09209201348

If you need to contact us outside the mentioned hours, please use WhatsApp.

Thank you,
Conference Secretariat

We would like to inform all respected researchers that the paper submission deadline has been extended to November 21, 2025.
Authors are kindly requested to submit their papers through the conference website within the extended deadline and according to the submission guidelines provided.

We would like to inform all respected researchers that the paper submission deadline has been extended to November 11, 2025.
Authors are kindly requested to submit their papers through the conference website within the extended deadline and according to the submission guidelines provided.

The respected authors of the papers are informed that the presentation of the papers should be in the format accepted by the conference. To get the paper presentation template file, refer to the conference site, Paper Submission menu, and click on Templates for paper presentation (Powerpoint Files).

It should be noted that each paper will have 15 minutes for presentation and 5 minutes for questions and answers.

Participants who are unable to attend the conference in person are required to create and submit a 15-minute video presentation. Please upload your video to your Google Drive and send us the link via email at mailto:icspis@shahroodut.ac.ir. Make sure to use the subject line "Video File for Presentation". Additionally, you should be available (in a virtual session) for a Q&A session following your presentation, as per the conference schedule. Your participation is essential for the indexing of your paper. 

The conference schedule will be announced later in the ICSPIS 2025 webpage.

Note: Attending the conference is in person; however, we have provided virtual sessions only for paper presentation of non-domestic authors.

This is to announce that the website of 11^th International Conference on Signal Processing and Intelligent Systems, held in December 24–25, 2025, has been lunched.

In addition, as the “Paper Submission” section is complete now, researchers can submit their paper to the conference. Information about the paper submission and templates could be found in “Paper Submission” and “Paper Registration” sections.

For additional information and inquiries, please contact the conference secretariat (can be found in "Contact Us" section) or send them to conference email "icspis2025@ustmb.ac.ir".

Selected best papers from the conference, after proper extension, have the opportunity to be published inthe following journals, after proper mild review process and with priority in expediting the review process:

• International Journal of Engineering (IJE)
• Journal of Artificial Intelligence & Data Mining (JAIDM)

However, It is necessary to note that the cost of additional review and printing of selected papers in this journal is according to the rules of these mentioned journals and ICSPIS2025 does not have any responsibility in this regard.

Paper Submission Deadline: October 22, 2025

Extention Paper Submission Deadline: November 11, 2025

Extention Paper Submission Deadline: November 21, 2025

Notification of Acceptance: December 1, 2025

Final Version Submission: December 7, 2025

Registration Start Time: December 10, 2025

Registration Deadline: December 15, 2025

Notification of Schedule: December 20, 2025

Conference Date: December 24–25, 2025